In order to assist our patrons in hosting their best events in our spaces, Students Centers staff provide services and assistance ensuring equipment is in the correct space.
While we understand that events may change in scope and size in the planning process, any requests to change the event details beyond the two (2) business day courtesy period following receipt of the event confirmation may be subject to a late change fee depending on the scope of the request.
Examples of late requests may include but is not limited too:
- Attendance difference of more than 20% of original estimate
- Addition of or change to A/V equipment in the space
- Addition of or change to another space to the reservation
See above for details about the event confirmation process.
If changes to the event are requested after the two (2) business day complimentary event confirmation review:
- At least ten (10) business days prior to the event – organization may be liable for up to 25% of the late request fee shown on our website plus any applicable additional room rates and equipment rental fees
- At least six (6) business days prior to the event – organization may be liable for up to 50% of the late request fee shown on our website plus any applicable additional room rates and equipment rental fees
- At least two (2) business days prior to the event – organization may be liable for up to 75% of the late request fee shown on our website plus any applicable additional room rates and equipment rental fees
- Less than two (2) business days prior to the event – organization may be liable for up to 100% of the late request fee shown on our website plus any applicable additional room rates and equipment rental fees